introduction
the second process we will talk about after ( develop Project charter ) is Develop Project Management Plan
Develop Project Management Plan
The project management plan is one of the most important documents in the overall planning, monitoring, and implementation of a project.
The Project Manager creates the project management plan (PM Plan) during the Planning Phase after extensive analysis, based on input from the project team and key stakeholders.
The purpose of this document is to define how the project is to be executed, monitored and controlled by the project team. It details how the Project Management Team will manage the Project.
The project management plan is based on the other Knowledge Areas, which include, scope, time, cost, quality, risk, procurement, resource and communications management, as well as an additional Information Management system .
The project management plan is approved at the project management plan approval control point.
process inputs- outputs - tools
process input include :
- project charter from previous process
- output from all other planning processes
- OPA
- EEF
process techniques include :
- expert judgment
- facilitation techniques
process output include :
- project management plan
inputs from Project Documents
other Project Document that could be used to develop project management plan Like :
- output from all subsidiary plan
- change management plan : as part of integrated change control ICC
- configuration management plan :make sure that all stakeholder has same version of document
- requirement management plan : as part of scope management
- process improvement plan : if we will install 1000 PC , we can just take first 10 as sample to improve process for other 990
- scope baseline : scope statement , WBS ,WBS dictionary
- cost baseline : project cost + reserve risk as a part of cost management plan
- schedule baseline :greed upon schedule including start and finish date for each activity (task)
Organizational Process Asset
Organizational Process Asset related integration management plan:
- standardized guidelines
- change control procedures
- project file from previous project
- historical information and lesson learned
- configuration management knowledgebase containing version and baseline of all official documents
Expert Judgment
Expert Judgment is utilized to :
- tailor processes to meet project needs
- develop technical and management details to be included in pm plan
- define level of configuration management to be applied in project
- prioritized work in project to insure project resources are allocated
- determine resources needed to perform project work
Creating a Project Management Plan
As per the PMBOK® Guide, the project management plan is an output of the Develop Project Management Plan process in the Project Integration Management Knowledge Area.
The Project management plan is not created all at once. It is progressively elaborated, which means it is developed, refined, revisited, and updated. Since the project management plan integrates all the knowledge area management plans into a cohesive whole, it needs to be assembled after all the component plans have been created.
Most of the components of the project management plan are created in various processes defined in the PMBOK® Guide; for instance, the Communications Management Plan is developed in the Plan communications process.
Project Management Plan Approval
Since the project management plan is a formal document that is used to manage the execution of the project, it must receive formal approval. Who grants the approval for the project management plan depends on the organizational structure and a number of other factors.
Usually, the customer or the senior management of an organization do not approve the project management plan document. The customer signs the contract but often leaves the internal workings of the organization delivering the project. Typically the project plan is approved by the project manager, project sponsor, or the functional managers who provide the resources for the project.
the output : Project Management Plan
A project management plan is a collection of baselines and subsidiary plans that include:
- Baselines for scope, schedule, and cost
- Management plans for scope, schedule, cost, quality, human resources, communications, risk, and procurement
- Requirement management plan
- Change management plan
- Configuration management plan
- Process improvement plan
Consideration
Some Points to be considered :
- The main role for project manager is integrator (pull all project pieces into cohesive whole )
- kick off meeting : after approve PM plan , project manager should hold kickoff meeting to make sure that all stakeholders are on the same page to avoid conflict could rise later
- project management plan could be changed as result of change request and ICC (integrated change control)
- if project deviate from established baseline : this mean we have to review risk management
- project manager should be stand as barrier to prevent unnecessary change
- configuration managed plan , will make sure that everyone know that last version of project document when change
Conclusion
The project management plan is one of the most important documents in the overall planning, monitoring, and implementation of a project.
