introduction
this article we will talk about first process of Scope Management knowledge area which is Plan Scope Management
Plan Scope Management
Plan Scope Management is the process of creating a scope management plan which documenting how the project scope will be:
- defined,
- validated,
- and controlled.
The key benefit of this process is that it provides guidance and direction on how scope will be managed throughout the project.
plan scope management input-output-techniques
Inputs
- project charter
- pm plan
- OPA
- EEF
Techniques
- expert judgment
- meeting
Outputs
- scope management plan
- requirements management plan
Product scope VS project scope
product scope :
- the feature that characterize product will be delivered
project scope :
- the work performed to deliver product
Steps for a Scope Management Plan
The steps to making a scope management plan are as follows:
- Identify stakeholders and get requirements from them.
- Create a detailed project scope statement that identifies the project’s goals and objectives.
- Create a work breakdown structure (WBS) to map all the necessary tasks.
- Develop the process by which the WBS will be maintained and approved.
- List roles and responsibilities of project team.
- Establish the process for formal acceptance of completed project deliverables.
- Determine how to control and document change requests against the scope statement
Scope Management Plan components
Like any plan, a scope management plan is a bunch of processes that are in place to make sure that the project includes all the necessary tasks for a successful project. The scope management plan is primarily concerned with defining how the scope is explained, developed, structured and verified.
By using a scope management plan, project managers can define and map their project, so it remains within the planned scope. The scope management plan helps project managers to allocate resources in such a manner that the project can finish on time, within budget and with the quality expected by stakeholders.
scope management plan ha the following components :
Scope Management approach
Roles and responsibilities
- role of the Project Manager, Project Team, Stakeholders and other key persons who are involved in managing the scope of the project, It should state who is responsible for scope management and who is responsible for accepting the deliverables of the project as defined by the projects’ scope
Scope definition Process
The scope definition section details the process of developing a detailed description of the project and its deliverables
Project scope statement
- The project scope statement details the project’s deliverables and the work necessary to create these deliverables. The Project Scope Statement should contain the following components:
- Product Scope Description – describes what the project will accomplish
- Product Acceptance Criteria – describes what requirements must be met in order for the project to be accepted as complete
- Project Deliverables – detailed list of deliverables the project will result in
- Project Exclusions – description of work that is not included in the project and outside of the scope
- Project Constraints – lists limits on resources for time, money, manpower, or equipment (capital)
- Project Assumptions – describes the list of assumptions the project team and stakeholders are working under to complete the project
Work Breakdown Structure
- The Work Breakdown Structure (WBS) and Work Breakdown Structure Dictionary are key elements to effective scope management.
- This section should discuss how the project scope is to be subdivided into smaller deliverables in the WBS and WBS Dictionary and how these smaller components are managed during the life of the project
Scope verification
- Scope verification discusses how the deliverables will be verified against the original scope and how the deliverables from the project will be formally accepted. The deliverables for the project should be formally accepted and signed off on by the customer throughout the lifecycle of the project and not held back as a single deliverable at the end of the project.
SCOPE CONTROL
- Scope control is the process of monitoring the status of the scope of the project. This section also details the change process for making changes to the scope baseline.
collect requirements plan
requirement management plan is part of PM plan which describe how requirement will be analyzed and managed
The Relationship with a Project Management Plan
Scope Management Plan will be part of your wider Project Management Plan. So, for a smaller project, it may be a section in a larger document. But, for a large project, it may be one of a whole suite of interconnected documents
Plan Scope are Iterative Processes
planning scope is a process of:
- making assumptions
- creating a draft
- revising assumptions
- creating a revised draft
- …until you are ready to get approval
- them keeping your plan under review and in version control
